Manage Your Events: Views, Filters & Actions

What this covers#

One booking link needs no managing. Three or four — a discovery call, a demo, a support slot, one a colleague built — and you need to find the right one quickly, see which are actually live, and tell them apart at a glance.

That is what the Events screen is for. This article covers its two views, its search and filters, what each column is telling you, and where per-event actions live. Building an event is Create an Event in the Calendar.

Where the Events screen is#

Open Meetings → Calendar from the sidebar. The heading says Events, and the line under it says exactly what these are: “booking links people can use to schedule time with you”.

Events in List view. A new account starts here, with “No events yet” and an invitation to build the first link.

Before you have built anything the table shows No events yet and a prompt to create your first booking link. New event, top right, starts the four-step wizard.

Two views of the same events#

The pair of buttons beside New event switches how the same events are displayed. It changes the view, never the data.

List#

A table, one row per event. This is the view for managing the links — checking what exists, who owns what, and what is live.

Calendar#

A month grid with Today, arrows either side of the month name, and Month, Week and Day at the top right.

Calendar view. Month, Week and Day change the zoom; Today jumps back to now.

This is the view for seeing time rather than links — what your bookable days actually look like. Drop to Week or Day when a month is too coarse.

Finding one event#

The toolbar above the table narrows the list four ways, and they combine.

Search on the left; Created by, Host and Status on the right; refresh at the end.

• Search events — free text, for when you know roughly what the event is called.
• Created by — who built the link. Defaults to Anyone.
• Host — whose calendar gets booked, which is not always the person who built it. Also defaults to Anyone.
• Status — All, Live or Draft.

Status: All, Live or Draft.

The Status filter is the one worth knowing:

• Live — published. The booking link works, and anyone holding it can take a slot.
• Draft — not published yet. The link does not exist, so nothing can be booked through it.

The refresh button at the end of the row re-reads the list — useful straight after publishing, or when a colleague has just built something.

What the columns tell you#

Each row carries six columns:

• Event — the calendar name. It is also what the booking URL is built from, so the name here is the name invitees see.
• Host — whose availability is being offered.
• Created by — who set it up. On a shared account these two differ more often than you would expect.
• Created — when it was built.
• Status — Live or Draft, per row.
• Actions — the last column, where the per-event actions sit.

Under the table, the left-hand count reads “0 of 0 events” — the number shown against the number that exist, so it tells you immediately when a filter is hiding something. On the right, “Sorted by created date · newest first” — the newest link you built is always at the top.

Acting on a single event#

Anything you do to one event starts from its row: the Actions column at the end is the per-event menu, and the row itself is the event.

Habits that keep this screen useful#

• Name events for the invitee, not for you. Discovery Call reads well in a URL and in this table; Meeting 2 helps nobody.
• Check Status before you share. A Draft link cannot be booked, and the error lands on the invitee, not on you.
• Filter by Host on a shared account so you are looking at your own links rather than the team’s.
• Use Calendar view before a busy week to see how much of it you have already given away.

Where to go next#

1. Create an Event in the Calendar — the four-step wizard.
2. Set Your Availability for Bookings — the hours behind every event in this list.
3. Share Your Booking Link — getting a live link in front of people.